If I scrutinize your business premises, will I then find any paper documents left? Office documents on PCs, PDFs on servers — or inside your business systems? Or even business emails tucked away in personal inboxes?
If so — I bet you recognize some of the challenges from working with information islands.
With customer, supplier, and employee documents scattered all over the organization in different formats and platforms you have an impossible task on hand if you want to create an up to date overview.
Lack of overview yields mistakes.
When the information you need for your job is not instantly available, either you, a colleague or both of you waste valuable time getting them.
With documents tucked away on PCs and in personal inboxes you become way to dependent on individuals.
If a procurement specialist is on vacation, others have a hard time filling in. Or when a Sales exec leaves, vital information may leave with them.
If you need remote team to help out in a stressful period. Or want to merge two existing offices into a new one. Or you simply need your staff to work from home, having documents all over won’t help you.
Everyone wants to automate their business processes. Digitizing old habits, by pushing around emails, is not automatization. Moving the chaos into a cloud folder isn’t either.
Every variant of document storage comes with its own security issues. The more variants, the bigger risk.
Are you confident having all your major contracts stored on everyone’s laptop.
GDPR requires you to keep all documents with personal information secure. And only allow access for those in the organization that has an absolute need. And to keep them on record only for the allowed period of time.
This is virtually impossible to safeguard with documents all over the place.
The cloud brings us a world of new possibilities. However, replacing your existing systems is complex if they contain historical documents you rely on. And kind of risky, if any of the new vendors go out of business. Just making sure that old documents can be opened whenever you need them again is valid technological challenge.
Streamline how you manage your business documents with our standard-setting software solution, Next®.
75% of organisations report* that process automation is a must in their business model.
With paper documents, PDFs scatted across servers, and emails tucked away in inboxes this will just not happen.
(*) according to AIIM research