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  • You are here:
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  • / Document Management

how you handle documents in your company matters.

If you take a closer look at your well-run business, do you then find paper documents laying around? Word™ and Excel™ files on laptops? Or in cloud drives? PDFs on fileservers or inside your business systems? Maybe even business emails in personal inboxes?

If the answer is yes, then despite even the best IT systems, you may face some of the challenges from working with information islands.

Got questions?  

See the solution

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    CHALLENGE #1:

    Lacking the complete overview

    With documents, related to customers, suppliers, and employees, scattered all over the organization in different formats and platforms, you have an impossible task on hand if you want to create an up to date overview.

    Lack of overview yields mistakes.

    See the solution


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    CHALLENGE #2:

    Wasting time

    When information you need for your job is not instantly available, either you, or your colleagues waste valuable time getting it.

    This kills efficiency.

    See the solution


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    CHALLENGE #3:

    Depending on individuals

    With documents tucked away on PCs and in personal inboxes, you become way too dependent on individuals. When any specialist is on vacation, others have a hard time filling in. And when a Sales Exec leaves, vital information may leave with them.

    See the solution


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    CHALLENGE #4:

    Missing flexibility and scalability

    If you need remote teams to help out. Or to merge two existing offices into one. Or simply need your staff to work from home. Having documents all over, won’t do you any good.

    See the solution


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    CHALLENGE #5:

    Difficult to automate

    Everyone is looking to automate their business processes. 
    Digitizing old habits, by pushing around emails, is not automatization. Moving the chaos into a cloud folder, isn’t either.

    See the solution


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    CHALLENGE #6:

    Weak security

    Every storage option comes with its own security issues. The more options, the more risks. Are you completely confident having all major contracts stored on everyone’s laptop? On in Dropbox?

    See the solution


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    CHALLENGE #7:

    Not compliant with GDPR 

    GDPR requires you to keep all documents with personal information secure. And only allow access for those in the organization with a documented need. And to get rid of all documents in due time.

    This is virtually impossible, with documents flying around. 

    See the solution


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    CHALLENGE #8:

    Hard to modernize your IT

    The cloud brings us a world of new opportunities. However, replacing systems becomes complex if they contain historical documents you rely on. And risky, when any of the new vendors go out of business.

    See the solution


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    CHALLENGE #9:

    Keeping up with formats 

    Just making sure that your old documents can be opened whenever you need them again, is valid technological challenge. An email may be ok for months, a Word document for years, PDFs will last for decades.

    But no format is forever. 

    See the solution


    Recognize any of this?

    Don't worry, there is a better way.

     

    Got questions?

     

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