I was recently on a business trip abroad. You might have heard the story before — even experienced it yourself.
This is pretty much how the day went by:
This is a very typical structure of a one day business trip abroad. And if my visit had lasted more than one day, I'd have needed even more taxi trips. And of course, I'd have booked a hotel and had even more receipts.
And then, maybe after a couple of weeks, bookkeeping would send me a reminder or two — to hand in the receipts of all expenses from the trip described above and maybe a couple of other things as well. Then I'd start up the time machine in my head and try to remember which clothes, bags, and other possible safe place destinations, I had for the receipts when spending company money. If your work style is very structured, it's possible to have all of them in one place and in a condition where reading the contents is also possible. But I bet — not all of us are having such routines.
It's almost a crime not everyone has it
I’m a bit lucky in this case, as we have eaten our own dog food for all the expenses we generate. And the solution is so simple, it's almost a crime not everyone has it.
What actually happened on my trip, was slightly different. I'll only tell the difference from what you've already read above:
Then after returning to the office, I had a couple of emails waiting in my inbox. Those emails were telling me that I had some tasks waiting in my workbasket. By clicking the link in the email, my work basket opened and asked me to add expense details to those receipts, I had generated on my trip. Once done, I accepted the tasks, and that was it. And if I hadn't done that based on the first reminder, I would receive more reminders, until the tasks were done.
Less stress and more focus on what I’m supposed to do.
I love how it works. I don’t need to remember where I placed my receipts, I don’t need to add all the details of the expenses on my small mobile screen, and I don’t need to remember to do the expenses before bookkeeping starts to get warm on me. Less stress and more focus on what I’m supposed to do. Just brilliant.