Finance, ERP, MRP, CRM, HR, Payroll — you name it. All your business systems generate business output:
. . . and a ton of other documents.
No matter if you print, mail, email, or use EDI to distribute your business output, all documents are automatically captured by Next and stored securely.
All documents are automatically categorized according to company rules and file plans. A single sales invoice may be indexed by customer number, project numbers, item numbers, chassis numbers, and batch IDs from the actual invoice document, but also by product owner and sales division retrieved from your ERP system.
100 % automatic and bulletproof indexing saves time during filing and retrieval.
No more documents lost due to human errors.
With Next, the very moment a business output document is created it is automatically filed in your electronic business archive. No need to use valuable time, paper, and office space to keep copies in binders or filing cabinets. The same applies throughout the organization. No more private copies.
An invoice copy in Next is a legal financial document. In most countries, a reprint from your ERP system is not.
"more than 40 % of businesses still use paper for output archiving and 14 % has no archive at all" according to a 2013 AIIM survey.
You may access all your archived business output from within any of your business systems.
Just click on a customer to see the complete customer folder. Or a product to see the product folder.
You'll enjoy a whole new overview. An overview that is preserved when one business system is replaced by another. Imagine migrating to a new ERP system and still having years or even decades of detailed history available from day one — at no cost at all.
And you have the details too. Click on a specific posting to see the exact invoice copy.
You may of course also use "Google-like" searches to search through all documents in no time at all. Even among millions and millions of documents you get the right one in the blink of an eye.
With up-to-date information at your fingertips, you are able to provide customers, partners, and suppliers with better service. And at a fraction of the cost.
When you’re on the phone with a customer who has an overdue invoice. And they claim, that “they never got the invoice in the first place”. You don’t have to call anyone, or go anywhere.
You just send them a copy by e-mail. Maybe even attach a copy of the original order. One-two-three clicks, and it’s done. And don’t forget to add an electronic Post-it, so this lame excuse only works once.
"6.7 times faster responses to customer requests" - the average result in a resent AIIM research.
With Next, everyone has unlimited access 24/7 to vital business documents. In your office, on the next floor, down the road, or across the globe. Even when you work from home or travel the world. You'll be amazed at the value of this newfound freedom. Access documents from within your business systems or using any browser, your tablet, or your smartphone.
With Next it is easy to enforce company access rules. Only authorized staff from HR can access payroll details. Only top management can see next year’s complete revenue forecast per client. And only you can see your own personal records.
Much more secure than any physical archive will ever be.
And safe, too. In case of fire or flooding you now have the same level of contingency with your business output as you do with your business systems.
High availability solutions and backup strategies allow you to design a setup that protects your business critical processes.
With all your business output in Next you are well prepared for change. Scaling your business up or down, centralizing, decentralizing, moving, merging in or selling off business units is so much easier, when knowledge is not tied into rigid physical archives.
Even swapping business systems become easier because the history is kept safe and centralized.
One business archive serving all systems.